Budgets
Budgets that track themselves.
Set what a team, cost centre or expense head can spend. Every bill approved in Pazy lands on the right line by itself — no spreadsheet on the side, no waiting for month-end.
Waiting for approval
Not counted yet — it only touches the budget once approved.
- Budget activated — both owners emailed
- ₹4,20,000 already approved this quarter, counted on activation
Try it — approve the bills and watch the line.
One budget, not four versions of it.
Download a template laid out with your own cost centres, fill it in, and check what Pazy read back before anything is created.
Four rules. Every bill. No exceptions.
The same logic for every bill, so the number on screen is one you can defend in a review.
It counts the moment it's approved.
Not when it's created, not when it's paid.
It lands in the month on the invoice.
So a month is only final once every bill dated in it is approved.
It takes the most specific line it fits.
One line per budget. The catch-all picks up whatever nothing else claims.
Spend outside Pazy, added by hand.
Cards, transfers, petty cash — on the line, never mixed up with bills.
Friday 22 August, 6:05 pm
Priya in marketing needs a ₹2,70,000 CDN bill approved before the campaign goes live on Monday. The cloud line is already at 80%.
In a spreadsheet, finance finds out on the 5th of next month.
Here the approver sees the overspend before clicking, both owners hear about it the minute it lands, and on Monday the line is topped up with the reason on the record.
An illustration of a quarter, not a customer.
- #marketing Priya:
pls approve the Edgewise bill by EOD, campaign goes live Monday 🙏
- The approver opens it. It takes Marketing, Cloud cost, Bengaluru from 80% to 102%.
Over by ₹30,000 - Approved anyway, on the normal approval rules.
Warned, not blocked - Both budget owners get the 100% email.
100% reached - The owner raises the line by ₹50,000.
Reason: Diwali campaign, pulled forward from Q3 - ₹12,30,000 of ₹12,50,000. Back under, and still watched.
98%, running hot
Nobody finds out at month-end.
Invoice dated 19 Aug
The approver sees it first.
Which lines a bill hits and where each one ends up — before anyone clicks approve.
Told at 50, 80 and 100.
Once per line, per period, to the people who own it.
Break it down the way you already report.
Cost centre, department, location, expense head or your own dropdown fields — then roll lines up without building a second budget.
What it does today, and what's next.
So you know exactly what you're getting before you plan a quarter around it.
Live now
- Warns, doesn't block. An overspending bill still follows your approval rules.
- Every edit carries a reason, written to the audit trail with the old and new figure.
- Clone for next year — same lines and amounts, ready to re-date.
- With or without GST, to match how the plan was made.
Coming next
- A hard stop on overspend, for teams that want a budget to block rather than warn.
- Purchase orders that reserve budget, so committed spend shows before the invoice.
- Multi-currency budgets, for vendors billing outside rupees.
“Pazy is what we were looking for but didn't know existed… Our team members love it.”
What finance teams ask first.
Does a budget stop people spending?
No. Budgets measure and warn; they don't block. A bill that would take a line over is still approved on your normal approval rules — the approver just sees a warning on screen first.
Does a bill waiting for approval count?
No, only approved bills count. A budget can look healthy while a large queue is waiting to land on it, so it's worth checking the queue before month-end.
Can two budgets cover the same spend?
Yes. A department budget and a project budget can run side by side, and the same bill counts against both. Just don't add budgets together to get a company total.
Can we change a budget once it's live?
Amounts, lines, dimensions and owners stay editable, with a reason on every change. The dates, the tracking period and the GST treatment are fixed at activation — to change those, clone the budget.
Who gets told when a line runs hot?
Budget owners get an email when any line reaches 50%, 80% and 100% for the period. Line owners get alerts for their own line only.
Will it count spend from before we set it up?
Yes. Everything already approved inside the budget period is counted the moment you activate it, so a budget started mid-quarter shows the spend so far.
Bring last quarter's spreadsheet.
We'll turn it into a live budget on the call, with your real cost centres and bills.